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Book
Order
/
Multimedia
Order
Acquisition
of Materials
TOP
Ordering
Deadlines
Journal/Periodical Subscriptions
Number
of Copies
Faculty reimbursement
Turnaround time
Rush
Orders
Reminders
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1.
Introduction: The
Library’s Acquisitions Department is overseen by the
Head Librarian. All
requests for acquiring library items must pass
through the Acquisitions Department.
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Each
Faculty should include in its approved budget the amount
needed for purchasing books, subscribing to printed
journals and subscribing to electronic resources. All
expenditure should remain within the approved budget.
The Library will send a financial report to each Dean at
the end of every semester concerning all expenditure
completed for that period. Each academic Department
Chair should work to assure active participation of
appropriate faculty within the department in
recommending the purchase of materials for the library
in order to build a balanced collection that meets
academic needs.
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All
teaching faculty in a given department may place
requests for library materials. If the purchase order
exceeds $600 the approval of the Chair of the Department
and the Dean should be acquired. Requests must fit the
Library’s Collection Development Policy and as such
are reviewed by the Head Librarian, who holds the right
to reject an order or question its importance.
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2.
Basic Procedures: Faculty
members should send all requests to the Head Librarian.
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2.1
Ordering: Books, audiovisuals, and electronic
material (not Journals/Periodicals) may be ordered in
three ways:
2.1.1
Paper BRF (Book Request Form): Library
Request Forms are available from the Circulation Desk.
It is very important that the BRF include as much
information as possible about the item being requested.
(Author/title, publisher, publication date/edition
number, ISBN etc…).
2.1.2.
Electronic BRF: When
an online request is submitted, it is automatically sent
via e-mail to the appropriate Librarian for review. If
approved, the request is logged in and placed on order. Book
Order
/
Multimedia
Order
2.1.3
Publisher Catalog: Requests
may also be placed by marking a publisher’s catalog
indicating name of the Faculty requesting the item(s).
With
orders in hand, all requests are reviewed and forwarded.
For each item, the title’s existence, availability,
and price are verified; pre-order searching is carried
out to ensure that we don’t already hold the title;
the most appropriate vendor is assigned; and the order
activated. Much of this work is done online through the
web, on the library’s online acquisitions module, and
in the university’s purchasing system.
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