1. The Institute’s Administration

2. The Institute Council

3. Responsibilities and Tasks of the Dean

4. The Institute’s Committees and their Tasks

The Institute is presided by a dean who is in charge of its management. He may appoint attending deans or assisting deans to help him accomplish his duties after consultation with His Beatitude and the president of the university.

The Institute Council consists of the attending and/or assisting deans (if any), school directors, heads of departments, programs and centers, and the student life superintendent.  It is headed by the dean. The Council considers all matters submitted to it by the dean. These are primarily concerns of the academic body, the academic policy of the Institute, and academic and student affairs. The tasks of the Council are as follows:

•  To help the dean manage the Institute’s affairs of whatever kind.

• To examine the Institute’s budget project before it is submitted by the dean to the president.

• To make suggestions concerning appointments, tenures, and promotions remitted by the departments to the dean before being submitted to the University Council.

• To make decisions regarding everything that relates to new programs that departments intend to implement.

• To consider all matters handed over by committees and referred to it by the dean.

• To adopt scientific activities, conferences and projects that the Institute intends to organize.

• To consider the establishment of new departments, programs, or centers, and submit recommendations thereof to the dean.

• To examine students petitions and needs.

The Council only makes decisions with a majority in attendance and in case of tie votes, the dean has the casting voice.

The minutes of the Institute Council are sent to the president of the university.

 In particular, the dean undertakes the following:

•  The implementation of the Institute’s policy in conformity with long-term plans agreed upon with His Beatitude and in coordination with the president of the university.

• The development and enrichment of the Institute with regards to curricula, the academic body, students, buildings, library, and equipment needed to ensure the smooth running of the Institute.

• The undertaking of the following tasks after consultation with the concerned parties and the Institute Council, and according to the provisions of the university’s statutes:

a. Suggesting to the head of the university the promotion of full-time teachers of whatever ranks according to the university’s academic body system and based on the decision of the Institute Council

b. Appointing full-time or part-time professors, teachers, and lecturers, upon the suggestion of the concerned departments and after consultation with the principal.

•  The formation of the Institute’s budget project and programs after consultation with the heads of departments and research center directors.

• The drafting of a semester report about Institute life and the submittal of it to His Beatitude.

• The preparation of an annual report and the submittal of it to the president in order to refer it later on to His Beatitude and to the Board of trustees.

• The presiding over the Institute’s committees and the possible appointment of a teacher to preside over each of these committees.

• The deciding of whether committees’ decisions can be implemented, or rather are mere recommendations to be submitted to the Institute Council in order for the appropriate action to be taken.

•  The submittal of the decisions of the Institute’s academic body to the president, for him to have the final word whenever the dean deems it convenient.

• The appointment of all superiors in the Institute after seeking the opinion of His Beatitude and the president.

• The supervision of the academic program’s implementation in the Institute in coordination with the heads of departments.

• The appointment of special provisional committees for particular purposes.

The Institute consists of committees commissioned by the Institute itself. These committees are:

• The Admission Committee

• The Curriculum and Academic Committee

• The Library Committee

• The Scientific Research and Higher Studies Committee

The Institute is entitled to create new committees if need be.

These committees assume executive tasks in all procedural affairs falling within the framework of their mandates, and provide council to the Institute Council.

• The Admission Committee is composed of the dean, or whomever he delegates as a substitute, the person responsible for registration and admissions, and three members of the academic body in the Institute.

• The committee makes suggestions concerning the Institute’s admissions policy and supervises all issues related to the admission of new students. It may consult whomever it deems appropriate during the admission process.

• The committee may reevaluate, at times, admission policy and modify its criteria when deemed necessary.

• The committee assumes a counseling role towards the dean and the Office of Admissions and Registration in everything that relates to admission policy.

•  The Curriculum Committee is composed of the dean or whomever he delegates as a substitute, the course coordinators, two teachers, together with a student representative, who should be elected according to the enforced regulations.

• The committee may assess, at times, internal Institute programs and adopted policies of evaluation. It may also recommend their amendment. And it may, after consultation with the concerned parties, add, abrogate, or amend some decisions, either in terms of their content or in terms of the number of credits. The committee may also study the suggestions submitted to it by various departments and programs.

• The committee may suggest to the Institute the amendment of student graduation requirements.

• The committee assumes a counseling role towards the dean regarding the courses studied in the Institute as well as the programs and exams.

• The committee studies new programs and curricula that departments intend to implement or submit to the Institute Council.

• The committee discusses the academic performance of the students as well as students with irregular academic status. It also discusses student petitions related to academic matters.

• The committee has the right to make exceptions in academic structures in very special cases and on an individual basis.

• The committee studies the academic situation and promotion of students, and it also decides whether to allow them to repeat courses or whether to dismiss from them from the institute.

The Library Committee is composed of the dean or whomever he delegates as a substitute, the Institute’s library secretary, two members of the academic body in the Institute, and a student representative.

The committee represents the Institute in all matters intending to develop and improve the library. It follows up on the modifications that affect the programs offered within the Institute.

The committee offers council to the dean and the university’s library director in all that relates to the improvement and development of the library.

• The committee is composed of the dean or whomever he delegates as a substitute, and three members, one of whom should be from the highest ranks in the Institute.

• The committee encourages research in all the Institute’s departments.

• The committee considers all the applications submitted for study and submits its decisions to the relevant departments.

• It informs the members of the academic body of all financial resources related to scientific research.

• The committee studies the applications submitted by the teachers to support their research, according to preset criteria, and submits its recommendations to the dean.

• It supervises the general policy of the magazine “Hawliyat” (annals) and the different publications of the Institute.

• The committee puts forth student admission conditions in higher studies and supervises all issues related to new student admissions.

• Students in Higher Education must obtain prior approval of the committee on their thesis title, research methodology, and their thesis advisor, before starting their work on the thesis.

• It suggests the decisions to be made within the programs of Higher Education.

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